Community Rooms

Community Rooms Rental Information

The City of Westlake Village will begin accepting applications for use of the Westlake Village Civic Center Community Rooms beginning Friday, October 13, 2023. Reservation requests will be for the 2024 calendar year starting in January 2024. 

The Community Rooms located at the Westlake Village Civic Center (31200 Oak Crest Drive) are available to local non-profit groups serving residents in the City of Westlake Village. Please click the link to read the facility's Policies and Procedures Guidelines before applying to use the Community Rooms. The City of Westlake Village retains sole authority over determinations regarding each group/organization's ability to use the facility and reserves the right to deny requests in accordance with these policies and regulations.

All new user groups will be required to schedule an in-person orientation prior to their first use of the Community Rooms. An application will only be approved after this orientation has been completed. A $50 cleaning deposit is required of new groups. The deposit is fully refundable unless your organization fails to fully secure and/or clean the room after its use.

Reminder: During meetings, at least one of the group leaders (listed on the application) must attend every meeting held in the Community Room.

Community Room Application & Forms

• Community Room Rental Application (requires some forms below to be printed, signed, and uploaded)
  • Hold Harmless Form  (print, sign, and upload to application) 
  • Community Room  Authorization Form  (print, sign, and upload to application) 
  • Certificate of Liability Insurance  (see below for language requirements)
  • Additional Insured Endorsement  (see below for language requirements) 

Insurance Language Requirements 

Certificate Holder: City of Westlake Village, 31200 Oak Crest Drive, Westlake Village, CA 91361

Additional Insured: City of Westlake Village and its Officers, Officials, Employees, Agents, and Volunteers, 31200 Oak Crest Drive, Westlake Village, CA 91361

FACILITY DESCRIPTION

The facility consists of two meeting rooms, the James B. Henderson Room and the Large Community Room. The James B. Henderson Fireside Room is a 534 square foot meeting room. This room contains fixed lounge seating for 8 occupants and can also accommodate up to 36 occupants with additional seating. The facility also consists of a Community Room, separated from the James B. Henderson Fireside Room by double doors, which is 815 square feet in size. This room features a motorized screen at the front of the room, one presentation cabinet, a kitchenette with a sink, stove, refrigerator and microwave. This room can facilitate up to 64 occupants seated or up to a maximum of 117 standing occupants for a meeting. 

For more information or general questions on reserving the Community Rooms, please call City Hall at (818) 706-1613.